Transferring Materials to the Archive

What do we collect?

The Archive preserves materials created or received by the offices of the College in the conduct of their business as well as materials that provide contextual information about the history of Rowan-Cabarrus and the surrounding community. Archive Services collects only materials that are no longer actively used and deemed to be of permanent value.

The archive does not acquire certain types of materials. These include:

• Education records
• Personnel records
• Electronic mail or website archives
• Handbooks or manuals for equipment
• Non-Rowan-Cabarrus publications
• Rare books and rare manuscripts
• Research materials related to an individual faculty member’s work
• Personal correspondence or family papers

Donations

Have something related to Rowan-Cabarrus Community College history that you would like to donate? Contact our Archivist discuss your donation.

Non-employees may donate materials to the archive that fall within the established collection parameters. A Deed-of-Gift must be filled out by the donor to be kept on file. This document formally establishes the transfer of ownership and copyright to Rowan-Cabarrus.

Non-employees who wish to contribute without giving up their physical items can bring their materials to be scanned into our digital archive and returned to their possession.

Internal Transfers

Employees should visit our internal site for guidelines on transferring departmental materials to the Archives for more details. Please note, materials that arrive without prior contact or documentation are assumed donations whose disposition will be determined by the Archive Services Librarian.

Digital Materials

Many materials are created and maintained in a digital format. These include Word documents, PowerPoint presentations, databases, digital photographs, and other digital files. Archive Services seeks to keep these materials in their original digital form. Donors are encouraged not to print these out but to transfer them as digital files. The College Archivist is available to consult on a plan for the transfer of digital data. Archive Services is not responsible for archiving emails or websites associated with the College.