Records & Registration

Withdrawal Policy

Withdrawal from classes does not eliminate the student’s obligation to pay any remaining balance due to Rowan-Cabarrus.

Students are responsible for withdrawing from any class. An instructor will withdraw the student if the student has not attended courses for two consecutive weeks (or 12.5% of consecutive course duration), of scheduled course meetings during a 16-week semester whereby the student has not attempted intentional, ongoing communication with the instructor in person, via telephone, or campus email, to discuss the circumstances of the ongoing absence and plan their efforts to complete missed assignments. In the event of a violation of the Campus Code of Conduct, an administrative official of the College may initiate a withdrawal.

Requests for withdrawal are processed by staff within the Records Office. Faculty and students will be notified that a withdrawal has been processed.

Financial aid recipients should be aware that withdrawals will impact their “Financial Aid Satisfactory Academic Progress Requirements” and may require a portion of unearned aid to be repaid. Students receiving financial aid should consult with Financial Aid staff to determine the impact on financial aid eligibility and obligations.

Veterans need to check with the Veteran’s Coordinator for specific VA regulations concerning withdrawals and course repeats.

A. Student Withdrawal

The decision and responsibility for a student withdrawal rests with the student. The request for withdrawal is submitted online through the College’s student information system, or in-person within Student Services at North and South Campuses.

Timeframes

  • If a student withdraws from a course prior to the course start date or during the schedule adjustment period (drop-add), neither the course registration nor withdrawal is recorded on the student’s transcript.
  • If a student withdraws from a course after drop-add but before the withdrawal deadline has concluded, the student will receive a grade of “W”, which will appear on the transcript. This will not be considered as hours attempted in the student’s accumulated Grade-Point Average (GPA).
  • Withdrawals after the withdrawal deadline are not permitted. The final grade earned based on coursework completed will be awarded and recorded on the student’s transcript.

B. Administrative Withdrawal

Designated agents of the College may initiate an administrative withdrawal as part of a mediated resolution to violation of the “Campus Code of Conduct”. An administrative withdrawal will result in appropriate documentation in the student’s record or transcript.

C. Faculty Withdrawal

The Faculty Withdrawal process is initiated by the faculty member entering a grade of “W” in the online grade roster and documenting the last date of student attendance by entering an “L” in online attendance system after the census date and on or before the withdrawals deadline of the semester.

Appropriate documentation will be entered within the attendance system when the two week (or 12.5%) consecutive absence point has occurred. All critical dates are noted in the Academic Calendar.

D. Medical Withdrawal

Students may request a medical withdrawal based on injury, illness, or psychological/psychiatric disorder.

  • A medical withdrawal can be granted for all courses in the enrolled semester or individual courses. Students are allowed one medical withdrawal request per semester.
  • Students should submit a Request for Medical Withdrawal along with supporting medical documentation within 30 days of the last attended class, unless medical documentation supports a longer period. Should a longer period be necessary, a medical withdrawal request must be made prior to future enrollment. These requests must be submitted to the Office of Accessibility.
  • If the Request for Medical Withdrawal is approved, the student will receive a grade of “W”. If a grade has already been recorded in the student’s permanent record, and the student was unable (due to unusual circumstances) to request a medical withdrawal prior to the recording of a grade, the written request must specify the circumstances causing the delay.

E. Military Duty Withdrawal

A student may withdraw from courses due to being called to active duty or training for military purposes.

  • The student may provide credible documentation before reporting to or upon their return from service to the Records Office to update their academic record.
  • The student will receive a grade of “W”. If a grade has already been recorded in the student’s permanent record, and the student was unable (due to unusual circumstances) to request the withdrawal prior to the recording of a grade, the written request must specify the circumstances causing the delay.

Rowan-Cabarrus Community College reserves the right to make changes in the regulations, courses, fees, and other matters of policy and procedure when necessary.

Online Drop and Withdrawal Form

The Online Drop and Withdrawal form may be used to drop and/or withdraw from the course(s). This form will be available through the 65% point of the semester/term, which is the deadline to withdraw from 16-week (Fall/Spring) or 8-week (Summer) classes. If you are attempting to withdraw from a 2nd minimester or 4-week classes, and this form is no longer available.

 

Withdrawal Dates